Administrative Virtual Assistant Nelspruit (Mbombela)

General Administration (Microsoft 10)
• Setup Reminder Notifications of meetings, consultations, appointments, & important renewals or dates
• Liaison & Management - Emails/ Supplier & Vendor
• EDMS Control (Dropbox & Google Drive)
• CRM & Project Management (Zoho CRM & Asana)
• Schedule Consultations/ Appointments
• Copy-writing/editing, Formatting & Proofreading
• Composing & Typing - Daily, Weekly, Monthly & Quarterly Reports, Memos & Lists; Spread sheets; Forms, checklist & Data Entry
Legal Practitioners - only
• Dictaphone/ Transcription (rate p/minute - max 60 min)
• Typist - screenshots, written notes/ letters; voicemails, audio recordings - maximum 1 (one) hour; & meeting/ consultation notes (Word, Excel & PowerPoint; transfer to PDF)
Basic Bookkeeping & Data Input (Zoho Books)
• Debtors & Creditors (follow-up on payments)
• Record income & expense transactions
• Monthly reporting to analyze financial status
• and growth opportunities
• Provide accurate information to prepare your tax return
• Maintain proper financial statements and records
• Reconcile bank accounts, credit cards and liabilities
Human Resource
• Templates & Resumes - Compose & Formatting
• Setup Interviews
Full names: Lucy , Catherine Mc Killop
Availability Status: Immediately (no dependents)
Last paid salary : R ctc. (permanent, negotiable)
*Secretarial Assistant , Remote short -and -long term
*Permanent and Temp -contract; Hourly basis
*Throughout South Africa (optional)
Expected salary: Negotiable
Current Residence: Barberton, Mpumalanga , South Africa (willing to relocate)

KEY SKILLS & CHARACT ERISTICS
Microsoft - Word, Excel, Powerpoint, Outlook, and Publisher

Bookkeeping & Data -Capturing System:
AJS System -Legal (Legal Bookkeeping), NCH Express Transcribe
LegalSuite (Legal Administration),
Pastel Partner & Pastel Xpress (Bookkeeping),
SAP (Data Capturing),
Syspro (Data -Capturing & basic accounting), and
Zoho Books & CRM; Dropbox/ Google Drive
Asana Task Management; Canva – Pro Graphic Designing

Other:
Reconciliation, Financial Reports, Debtor & Creditors, Petty Cash, Legal
Research, Document Control, Business Presentation, Dictaphone, Stock
Control & Counting, Managing Office Station ary & Refreshments

EDUCATION & FURTHER STUDIES

Senior Certificate - Completed
Hoërskool Oosterlig (Grade 12 – 2004)
Subjects:
Afrikaans (1 st language),
English (2 nd language),
Computer Typing,
Business Economics,
Home Economics, and Mathematics

The Legal Secretary Certificate – Completed
Legal Education and Development (L.E.A.D) – Pretoria (2014)
– Further Education ( Online Courses completed)
Advanced Legal Secretarial Studies – 82% | Lega l Office Administration – 92%
Basic of Business Law – 96% & Advanced of Business Law – 87%
Business Administration – 98% | Effective Bookkeeping – 82%
Leadership & Management Skills – 92% | Credit Management – 90%
Health & Safety in workplace – 92% | Virtual Assistant – 92%
Pro ofreading & Copy -editing – 95% | Current: Graphic Design & Canva
LUCY MC KILLOP
ADMINITRATIVE & SECR ETARIAL
VIRTUAL EXECUTIVE
ASSISTANT

CONTACT




SUMMARY
My background consists of fifteen -years
overall Executive Administrative/
Secretarial office and projects support
in various industries, mostly in Finance
and Legal.
With a background in a variety of
administrative and secretarial
support in various industries, and a
passion for streamlining processes, I
am confident that my skills and
experience makes me an ideal
candidate for any Administ rative
and Secretarial Positi on .
I am open and flexible to learn.
Operating my own registered
Virtual Assistant Business. This is
my dream and to be able to assist
companies in any way possible so
they can focus on other impotencies
of their businesses .

2

PERSONAL CHARACTERISTICS: Goal -orientated, Positive and mindfulness , Confident, Presentable
(Etiquette) , Passionate, Independent, Organized and Neat, Consistent,
Considerate and Respectful , Stubborn , Detailed -oriented and Accurate,
adapting new inf ormation/ training very quickly, w illing to learn.

OBTAINED SKILLS: Corporate/ Business Etiquette (quality standards) , T ime Management,
Endure ability, Accountability , Confidentiality, Observation, Business
Writing & Communication (quality standards) , Professionalism, People
skills and teamwork , skilled speed typin g.

EXPERIENCE S

 TSA Intellect (Pty) Ltd (Own Registered Business) (Jan 2024 – current) - Remotely

Virtual Executive Assistant (Administrative & Secretarial)
General Administration (Microsoft 10)
 Setup Reminder Notifications of meetings, consultations, appointments, & important renewals or dates
 Liaison & Management - Emails/ Supplier & Vendor
 EDMS Control (Dropbox & Google Drive)
 CRM & Project Management (Zoho CRM & Asana)
 Schedule Consultations/ Appointments
 Copy -writing/editing, Formatting & Proofreading
 Composing & Typing - Daily, Weekly, Monthly & Quarterly Reports, Memos & Lists; Spread sheets ; Forms, checklist & Data Entry
Legal Practitioners - only
 Dictaphone/ Transcription (rate p/minute - max 60 min)
 Typist - screenshots, written notes/ letters; voicemails, audio recordings - maximum 1 (one) hour; & meeting/ consultation notes
(Word, Excel & PowerPoint; transfe r to PDF)
Basic Bookkeeping & Data Input (Zoho Books)
 Debtors & Creditors (follow -up on payments)
 Record income & expense transactions
 Monthly reporting to analyze financial status
 and growth opportunities
 Provide accurate information to prepare your tax return
 Maintain proper financial statements and records
 Reconcile bank accounts, credit cards and liabilities
Human Resource
 Templates & Resumes - Compose & Formatting
 Setup Interviews
Additional - Marketing (Christian -Oriented)
Bella -Rose Media Inc. - Wo man Entrepreneurship
, credit cards and liabilities
 St. John’s Care Centre (Jul 2023 – Dec 2023 ) Barberton , Mpumalanga

Rina Mienie
Center Manager

Month -to-Month Contract .
Contract ended due to
financial reasons at the Center.

Cent er Assistant
 Secretarial assistance (Composing spread sheets, letters and filing ),
 Transport Liaison (transporting children to school) ,
 Parcel Collections (Medical) ,
 Center Administration assistance – receiving and counting goods (donations)
 Assisting at the Skill Center (Children’s homework and Projects )I
 Purcha sing for the Centre (groceries, stationary and needed items for the children)

3

 TC Installation Contractors (Company closed) (Sept 2021 – Dec 2022) Mbombela, Mpumalanga
 El Sali Constructions t/a El Sali Worx (Company active) (Jan 2023 – Jun 2023 ) part -time remotely

(Trevor Bezuidenhout) Owner
Chanel Bezuidenhout
Financial Manager

Owner of 2 companies
Company Secretary & Administrator
 Administration ,
 Debtors & Creditors ,
 Accounting – Quotation, Invoicing and Statements I
 Debt Collection ,
 Client Liaison .

 TecsaReco (Pty) Ltd (Mar 2021 – Aug 2021) - Mbombela, Mpumalanga

Superior:
Ruan Jordaan
Branch Manager
(

Reason for Termination:
Temp Contract

Branch Administrator
 Syspro system (accounting): -
 Allocating card and cash payments,
 Allocating EFT payments,
 Journals,
 Matching payments with invoicing.
 Allocation of EFT payments from bank statements for 3 branches,
 Reconciliation for 2 branches,
 Preparation of counter sales and daily cash -up slips for Head Office,
 Submitting adjustment / corre ctions / refunds for 3 branches,
 Internal and client request for POD’s and Invoices,
 Outstanding COD’s (invoice payments) for 3 branches,
 Filing and record keeping of 3 Counter Salesmen and 1 Rep invoices/ POD,
 Petty Cash and Coinage / float box fo r counter sales,
 Attendance to bank to exchange change for counter sales,
 Attendance of office groceries and cleaning supplies,
 Export (capturing paperwork) – Swaziland
(Working with CN2 and SAD500+ASYCUDA border paper)I
 Filing of all important legal and process documents of the branch.

 Africa Safe -t (Pty) Ltd (Jun 2018 – April 2020) - Mbombela, Mpumalanga

Superior:
Dr D Lemmer
Managing Director

Mr L Niemann
Executive Director
(

Reason for Termination:
Retrenched due to Covid -19

Bookkeeper / Executive Assistant
 Personal Assistant to Managing Director,
 Assistant to Executive Director,
 Bookkeeper Pastel Partner & Pastel Express:
 Financial Reports & Statements,
 Loading all payment (invoices, claims and salaries) on ABSA Bank app for
authorization by MD (daily),
 Downloading bank statements from ASBA Bank app for processing (daily),
 Processing payments and customer receipts from Bank statements (daily),
 Processing Managements’ credit cards (monthly),
 Bank reconciliatio n,
 Petty Cash,
 Generate invoices: Suppliers, Customer recurring invoices,
 Quotations, Credit Notes, Suppliers’ debit notes,
 Document control – Suppliers’ payment and Customer recurring spread sheets,
 Reports - detailed ledgers, statement of accounts,
 Repor ts - Income statements, Balance sheets and VAT reports,
 General Journals (allocating and corrections) and Customer Journals (write off bad
debts),
 Processing Payroll Journals,
 Creating new client accounts and updating client information (Pastel), Creditors and

4

Debtors.
 Debt Collecting – age analysis,
 Assisting and scheduling – flight bookings, accommodations, car rentals, travel
arrangements,
 General accounting administration and queries (daily),
 Assisting training department – generating Essential Wilderness First Aid Program
Competency Level 1 Certificates,
 Collecting medical supplies,
 Delivery of medical supplies – Town trip and courier services –
POSTNET Suite,
 Sage Accounting online – downloading customer invoices for processing,
 Amending and bi nding Business Contracts,
 HR administration and record keeping of personnel file.

 Adendorff Theron Incorporated (Jan 2016 – May 2018) Mbombela/ White River, Mpumalanga

Superior:
Mr Carl Adendorff Senior
Director/ Att.
(

Reason for Termination:
Firm relocated to White River,
Casterbridge Centre
Legal Secretary / Office Manager
 Personal Assistant to Director,
 Handling diary, creating new client accounts, and inserting daily fees on AJS system,
 Assisting with legal documentation, creating arch lever files in preparation for Court
cases or consultations,
 Typing of correspondence and legal documents,
 Briefing Counsel, index, and paginating,
 Case research on Juta’s website,
 Dictaphone,
 Assisting candidate Attorney with correspondence, client liaison and drafting
documents regarding Water Rights.
 Office Manager:
 Manage office stationary and refreshments,
 Handling client queries,
 Handling suppliers of the office equipment, telecommunication, and Internet,
 Marketing and advertising.
 Finance/ Bookkeeper:
 Insert/ capture all disbursements, payments, and receipts,
 Invoicing and reconciliation,
 Created new electronic and filing system for Accounts Department,
 Debtors, creditors, petty cash, and account queries.
 HR Assistant:
 Filing and record keeping of the firm’s Personnel files,
 Organizing team building events and functions,
 Performance Reports,
 Organizing team building events and year -end functions.

 Trysome Auto Electrical (Pty) Ltd (3 months contract) (Jan 2015 – Dec 2015) - Isando, East Rand, JHB

Superior/s:
(
Michael Crocker (HOD) 072

Lesley Hardjizer Marketing
Director

Reason for Leaving:
3 months contract. The
contract was extended until
Project Assistant/ Coordinator (SAFEmine Collision Avoidance System)
 Prepare and amend PowerPoint presentations for department meetings,
 Review and organizing project activities for compliance with procedures & standards,
 Managed data security, software & license control (SAFEmine),
 Generating quotations and data entering on SAP (daily),
 Assist with business tenders/ proposals for new potential clients,
 Set up & manage support functions covering:
 Planning, tracking, reporting, qual ity, management & internal communication
 Produces consolidated reporting to Project Board, including:
 Milestone summary, key issues, risk, benefits, and summary of costs incurred.

5

Dec ’15. Mother lives in
Barberton. I relocated to
Barberton.
 Establishes standards, tools & procedures for use on project, including:
 Issues, risks, change and information management.
 Scheduling Project meetings and taking minutes.

 Michca J van Vuuren Attorneys (Nov 2012 – Dec 2014) - Menlo Park, PTA

Superior:
Mr M Jansen van Vuuren
(Owner)
(

Reason for Termination:
Grandmother was moved to
frail care. I relocated to Jhb to
live with my father.
Legal Secretary
 Personal Assistant,
 Switchboard and client liaison,
 Handling dairies, scheduling consultations, flights, and accommodation,
 Creating new client accounts on Lexpro,
 Record keeping and filing of personal accounts and client matters,
 Dictaphone,
 Draft and preparation of all High and Magistrates Litigation documents,
 Draft letters and correspondences (sheriff, correspondents, couns el, opponents, and
clients),
 Handling office stationary and refreshments,
 Bookkeeping – invoicing and statements.

 Senekal Simmons Incorporated (Oct 2008 – Oct 2012) - Bedfordview, JHB

Superior/s:
Derek Schickerling
(Snr. Litigation Attorney)
Marta Dabrowska (Attorney)
(

Reason for Termination:
Relocated to Pretoria to look
after and stayed with my
grandmother part -time.
Accepted legal secretary
position in Pretoria
Legal Secretary (Magistrate and High Courts)
 Personal Assistant ,
 Dairies, scheduling consultations, flights, and accommodation,
 Creating new client accounts and entering daily fees on AJS System,
 Dictaphone,
 Deed searches (WinDeed, LexisNexis and CIPRO),
 Manage firm’s stationary,
 Composing business presentations for m eetings,
 Assisting Candidate Attorneys, Brendon Fraser, and Karin van Tonder with daily
administration and secretarial tasks,
 Client liaison.

NOTE:
Previous employment

Jan 2006 – Sept 2008 : Checkers Hyper (Festive Mall – Kempton Park) as a Trainee Manager. Been offered employment
with higher income at Law Firm in Bedfordview.
2005 : After school, I worked at my aunt’s employer (ASCO) in Sandton to start gaining office/
administration experie nce while searching for permanent employment and studied Credit
Management at Intec College, but funds were not available to continue with assignment and exams.
Completed assignments - Business Language (86%), Communications (78%) and Economics (71%).